Cutting the cost of printing in business

Constant advances in software and hardware present businesses with many ways to save money and maximise efficiency, but it’s fair to say that many institutions; such as design and architecture firms, and schools, are often unable to keep up with potentially helpful technological developments. By making a few easy changes, in key areas, smaller businesses, and those with little budget to spend on internal technology, can potentially make big savings. One of the areas of improvement that businesses such as schools, architecture firms and design companies could benefit from most is printing. By choosing the optimum device for their needs, it’s possible to save a great deal of money and wasted time!

Shop smart

The most obvious step when looking for savings in the printing area of your business is to ensure that you invest in the best hardware for the job. The crucial thing to remember here is that you don’t need to break the bank in order to gain access to a quality product. All it takes to get good value for money from your initial purchase is to have a good idea as to what your printing requirements are; and ensuring that you spend sufficient time researching the potential options. For example, as we’ve covered before in an earlier post, the key to buying the most effective printing hardware for your school is to perform an in-depth analysis of precisely what your printing needs are, and find the printing hardware that best facilitates that need. If printing banners or similar is a priority, then a large latex printer is essential; if printing facilities are required for the manufacture of school branded clothing, then a dye sublimation transfer machine is the kind of device you’ll need. Once you have a more detailed idea of the device that best fits the needs of your business, take a look at which devices are both most affordable, and have the features most useful for you. Make a list of the features that are most useful to you, and compare to the best value printing devices in that category; pick the device that best fulfils all of your requirements. For example, if you required both high printing speeds and the ability to create large-width posters, the HP PageWide XL 8000 printerwould accommodate your needs perfectly.

Efficiency is key

That last point leads conveniently onto the other important principle of minimising excess printing costs; ensuring that the printer (or printers) that you need offers the most efficient, versatile service possible. There’s no sense in investing in a printer that doesn’t quickly and effectively service the needs of your business; time is money, so you should invest in hardware that avoids delays and can facilitate the most requests. For example, if your design company required a printer that could handle the majority of tasks required of it, while also being inexpensive and efficient, the HP Designjet T7200has got you covered. While being able to print clearly and accurately on a wide range of media, covering a large group of possible design tasks, the HP Designjet T7200 also features a suite of features specifically designed to promote efficiency. Delivering up to four A1 pages a minute, the HP Designjet T7200 also allows for interrupted printing, with new print tasks able to be scheduled on the fly. Indeed, with the diligent replacement of ink and media, you could be printing almost non-stop throughout the working day, in high quality black and white or full colour.

Research is paramount

So there you have it, only through careful assessment of your business’s needs, and the range of printers available on the market, can you be sure that you’re getting the best deal in terms of both value for money, and versatility. If we can be of any further assistance in helping you to choose a printer for your business, please don’t hesitate to contact us!<